Category: Productivity

How to Get Immediate Closed Beta Access to Amy

October has proven to be such a delightful month filled with surprises for x.ai. Our first surprise came delivered at our door and his name is Noah Goldman. Fellow Spartans often come knocking for a diet coke and a chat about the science behind building an Artificial Intelligence machine and the Natural Language challenges that…
Productivity, Startup

Killing the Calendar Invitation feature within Gmail

Google retired the feature which allowed its users to insert calendar invites directly within emails. On the outset a feature which makes a lot of sense  and it should certainly resonate with anybody scheduling a lot of meetings. Solid engineering from smart people. That said, perhaps the matter of the fact is that I don’t…
Productivity

Optimal Meeting Title Text

If your calendar is full of meetings, you’ve probably had to dig for details as I have to figure out with whom and what I’m meeting about. Having a comprehensive Meeting Titles at a glance can save everyone’s time and energy. Our opinion on how to write optimal Meeting Titles is to have the two most…
Productivity

How to add travel time to outside meetings

Let us acknowledge the fact that every meeting, with no exception, starts and ends with travel-time. A time period which can range from the invisible and insignificant walk between meeting rooms when the next coming meeting is internal, to half hour treks across town for customer visits, to half day flights to a different city.…
Productivity

Scheduling a meeting is 3 independent actions

I am falling in love with all the processes surrounding meeting scheduling, but the more time I spend with executives and personal assistants, the more evident it becomes that scheduling a meeting involves three independent and distinct actions performed by separate actors: Sell Meeting A formal meeting, in its purest definition, is the deliberate coming together of two…
Productivity

3 Meeting Locations

Google recently made an update to their location field inside their Calendar product and launched it under the following description: “Creating events in Google Calendar is now faster with autocomplete predictions from Google Maps. Calendar will autocomplete addresses as you type so you can quickly and accurately add locations to your events.” I applaud the…
Productivity

5 reasons for a meeting

David Allen and his Getting Things Done movement preaches 5 reasons for a meeting – reasons which I really like – and I might even want to apply this as a visible Meeting Type in my meeting invites going forward. They are fairly common sense, but simply illuminating why we are getting together upfront, could align…
Productivity

Intelligent agents will mine our inbox for tasks to solve

Peter Yared wrote an interesting post over on TechCrunch “Email Is Now Just Another Stream”, which suggested the realistic, but still slightly provocative outcome to our current ~50 hours of pain applied to reading and answering email every month; An inbox which holds only algorithmically vetted emails using a conceptual model (mail rank) similar to how…
Productivity

~10 billion formal meetings conducted a year (US)

I read an interesting research paper on Meeting Analysis earlier this week and there was one organizational metric which caught my eye – amount of formal meetings per year. In 1988, United States Fortune 500 companies are estimated to have held between “eleven and fifteen million” formal meetings daily and between “three and four billion“…
Data, Productivity

Default Meeting Duration (23 min. for a tele-conference)

I did 1,019 meetings in 2012 (as a startup founder) and to no surprise, most of them were scheduled as 1 hour meetings. It is obviously naive to assume that every single one of my meetings required exactly 1 hour to resolve what was on the agenda. Defaulting to 1 hour seems unacceptable, even with…
Productivity

Death to email? I don't think so. Email volume up 18% in 2013

Pretty much anyone with an email account has a love/hate relationship with emails. We coordinate our weekend plans there. We get our daily deals there.  It is where we conduct business. It is where our shopping receipts are sent. Yet, we are so overwhelmed by them that “inbox zero” is an event worth celebrating. Famous venture…
Data, Productivity