3 Reasons Your Coworkers Need x.ai

As an x.ai user, you already know how valuable the scheduling tool is. You’re spending significantly less time scheduling meetings. You can’t remember the last time you had a back-and-forth with people typing their availability into an email. Your calendar is protected so meetings only happen when you want them to. The thing you’re missing, that holy grail for all busy people, is the ability to instantly schedule meetings with your coworkers.

scheduling meetings with coworkers instantly with x.ai

Saving time is an alluring promise for most people, but it can still be tough to change behavior and habits. That’s why we want to help you make the case for x.ai. No matter who you are, how many meetings you do, how tech-savvy you are, x.ai will work for you.

Here are three of the top reasons your coworkers should set up their x.ai account:

1. Scheduling tools work for everyone

Scheduling tools like x.ai aren’t just for people who do a lot of meetings. Most x.ai users sign up with the expectation they’ll be doing the same amount of meetings they’ve always done — just without the chore of having to set them up.

It wasn’t that long ago that we used to fax contracts back and forth when to get signatures. We passed around disks, CDs, and USB sticks to share files. We photocopied receipts in order to file our expense reports. As we adopt tools that automate mundane tasks, we become more efficient and that efficiency is multiplied when everyone uses the tools together.

2. Protect your calendar and avoid being double-booked

Even when you limit the visibility settings on your work calendar, your coworkers can usually still see your busy/available time slots and they often book them without consulting you. That may be OK when it comes from your CEO, but it’s probably less OK when it comes from another colleague… again.

set your scheduling hours so meetings happen when you want them

With x.ai, you can customize your scheduling preferences to set the specific days and times that you’re available for meetings. Prefer to start your Mondays with focus time? Set your meeting availability to start at 12 p.m. that day. Want 10 minutes to stretch your legs between calls? Set your Meeting Breather Time to avoid back-to-back-to-back meetings.

Additionally, connecting your work and personal calendars lets x.ai consider your full availability to ensure a meeting will work for you. This means you can stop creating placeholder blocks on your work calendar for your son’s piano lesson or your daughter’s soccer tournament. If there’s an event on your personal calendar, it won’t be available when your coworker schedules time with you.

3. Passive x.ai users save time, too

It may sound counterintuitive, but you can get tons of value with x.ai even if you never use the tool to schedule a meeting. By setting up your meeting preferences, you’ll ensure meetings are scheduled at times you want instead of having random free blocks of time stolen from your calendar. Requests for meetings at 7 p.m. on Fridays can be automatically and politely declined, without the stigma of you having to do it yourself.

meetings between coworkers can be scheduled instantly with x.ai

You’ll also see all the typical scheduling questions disappear, as they’re now automated and managed with x.ai’s Scheduling AI. Is Alex available to meet with Miguel, Josh, and Kendra on Tuesday? When Kendra, Miguel, Josh, and Alex all use x.ai, the scheduling engine can review everyone’s availability and preferences to schedule the meeting instantly without any additional coordination.

easily reschedule meetings with x.ai

Need to reschedule that meeting? Usually the stuff of nightmares, rescheduling is as easy as clicking a button when everyone uses x.ai.

Don’t just take our word for it…

Here are some recent posts from real x.ai users on their experience:

Did we mention it’s free, forever?

Invite your coworkers to sign up for x.ai today. In just a few minutes, they can unlock hours of time savings every week.


Schedule every meeting instantly. For free. Forever.